how to add email to outlook distribution list

In the Name box, type a name for the contact group. In Contacts, on the Home tab, in the New group, click New Contact Group.

Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.Ĭreate a contact group with new names or add names from the Address Book Important: Office 2010 is no longer supported. The card icon is for individual contacts and the people icon is for contact groups.įinally, you can always add people or remove people from the contact group later. You can tell the difference by the icons that appear to the left of the names in List view. The people from the email will appear as a list of members for your contact group.Ĭontact groups show up in your list of contacts, along with individual people. In the window that opens, right-click inside the Members box, and click Paste, or press Ctrl+V. Type a name for your contact group, like Special Projects.Ĭlick Add Members > From Outlook Contacts. In the main Outlook window (not in the opened email message), click People on the Navigation bar. Right-click your selection, and then click Copy, or press Ctrl+C. In the To or Cc box, highlight all the names with your mouse. Open an email that was sent to the people you want to include in the contact group.

Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually. If you’re always emailing the same group of people, you can create a contact group (previously called a distribution list) that includes all of the recipients by using a previous email that you sent to them.

How to add email to outlook distribution list